Lost, Stolen, Inaccessible, Damaged Canadian Travel Document

Who Needs a Declaration Concerning a Lost, Stolen, Inaccessible, or Damaged Canadian Travel Document?

This declaration is for Canadians who have lost or damaged their passport, refugee travel document, or certificate of identity—or who are unable to access it.

You’ll need this form if you are:

• Applying for a replacement travel document,
• Reporting your document as lost, stolen, inaccessible, or damaged,
• Required to provide a sworn statement explaining what happened to your travel document.

This declaration is a key part of the process when applying for a new Canadian passport or other travel document after a loss, theft, or damage.

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What Is a Declaration Concerning a Lost, Stolen, Inaccessible, or Damaged Canadian Travel Document?

This is a sworn legal statement that confirms details about the loss, theft, damage, or inaccessibility of your Canadian travel document.

In the declaration, you must explain:

• Which document was lost, stolen, inaccessible, or damaged (e.g., Canadian passport, refugee travel document, certificate of identity),
• The document number (if known),
• The circumstances of the loss, theft, or damage—what happened, when, and where,
• Whether a police report was filed (if applicable),
• Your personal details (name, date of birth, citizenship, address).

This declaration helps the Government of Canada process your application for a replacement travel document and prevents misuse of lost or stolen documents.

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Where Is This Declaration Used?

You submit this declaration along with your application for a new Canadian travel document (like a passport or refugee travel document).

It is reviewed by Passport Canada (Service Canada) as part of your replacement application.

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Why You Need a Notarized Declaration

This is a statutory declaration, so it must be signed in front of a notary public, commissioner of oaths, or lawyer.

Notarization confirms that:

• The information you provide is true and accurate,
• You understand the legal importance of your statement,
• The declaration is legally valid for processing your replacement document.

Without notarization, your application may be delayed or rejected.

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How to Complete and Notarize a Declaration Concerning a Lost, Stolen, Inaccessible, or Damaged Canadian Travel Document

Here’s a step-by-step guide:

1. Provide your personal information:
   • Full legal name,
   • Date of birth,
   • Canadian citizenship or immigration status,
   • Contact information.
2. Describe the lost, stolen, inaccessible, or damaged document:
   • Type of document (e.g., Canadian passport),
   • Document number (if available),
   • Issue and expiry dates (if known).
3. Explain what happened:
   • When and where the document was lost, stolen, or damaged,
   • Circumstances of the loss or damage,
   • Whether a police report was filed (if so, include details).
4. Swear or affirm the declaration in front of a notary public, commissioner of oaths, or lawyer.
5. Submit the notarized declaration with your application for a replacement travel document to Passport Canada.

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Final Note

A Declaration Concerning a Lost, Stolen, Inaccessible, or Damaged Canadian Travel Document is an important legal document that helps you replace your Canadian travel document.

By completing the form clearly, swearing it properly, and submitting it with your replacement application, you help ensure a smooth and timely process.

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