Declaration of Progress Payment Distribution by Contractor 9A

Who Needs CCDC 9A – 2018: Statutory Declaration of Progress Payment Distribution by Contractor?

This form is for contractors working on construction projects in Canada who are requesting payment from the project owner. If you’re a contractor asking for a progress payment—a payment for work completed to date—you must submit this declaration to confirm you’ve paid your subcontractors and suppliers as agreed.

It’s often required on large projects funded by public or private clients, like government buildings, schools, or commercial properties. This form helps the owner feel confident that payments are being distributed fairly down the chain of contractors.

What Is CCDC 9A – 2018?

The CCDC 9A – 2018 is a statutory declaration form developed by the Canadian Construction Documents Committee (CCDC). It’s a sworn statement by the contractor confirming that:

The contractor has paid all subcontractors, workers, and suppliers for the work covered by the current progress payment,
No legal claims or liens exist (other than those already disclosed),
The contractor is meeting their legal and contractual obligations under the construction contract.

This declaration is a key part of the payment process in many construction projects. It helps protect the owner from unexpected legal claims or payment issues.

Where Is This Declaration Submitted?

The CCDC 9A – 2018 is submitted to the project owner or payment certifier (such as the architect, engineer, or project manager). It’s usually filed before or along with a progress payment request.

Some projects also require you to submit this declaration to your financial institution or bonding company as part of their standard project controls.

Why You Need a Notarized Statutory Declaration

This form is a legal document that must be sworn or affirmed before a notary public, commissioner of oaths, or lawyer. By notarizing it, you confirm that the information is accurate, complete, and made in good faith.

Without a properly notarized declaration, your progress payment request may be delayed or rejected. This could lead to cash flow issues for your project or even legal challenges down the line.

Notarization adds legal weight and protects everyone involved—contractor, owner, and project stakeholders.

How to Complete and Notarize CCDC 9A – 2018

Here’s a step-by-step guide to help you complete the form:

Enter the contractor’s legal name and address.
Provide project details:
- Name and address of the project,
- Owner’s name and contact information.
Confirm payment details:
- State the payment amount and the billing period it covers.
Declare that all subcontractors and suppliers have been paid for the work included in the payment.
Disclose any liens or legal claims, if applicable.
Swear or affirm the declaration in front of a notary public, lawyer, or commissioner of oaths.
Submit the notarized form to the project owner, architect, or project manager along with your progress payment request.

Final Note

The CCDC 9A – 2018: Statutory Declaration of Progress Payment Distribution by Contractor is a vital part of the payment process in Canadian construction projects. It protects all parties involved by confirming that payments are being distributed properly and that the project is running smoothly.